Before the big day, you will have to negotiate with certain service providers and finalize the contracts. Then you will be able to get their services on the wedding day as you agreed. When there is a completed contract, you will be able to keep the peace of mind. That’s because you can expect everything to happen according to the contract at all times. That’s why you must have a strong understanding of how to contract for your live music performances on the wedding day accordingly.
Whether you are hiring a live band or a DJ for the wedding, you need to make sure that there is a signed contract to back up the agreement you made. Otherwise, you will end up with surprises on your wedding day. You should never face such surprises at the wedding.
For example, you will agree with the DJ to perform at your wedding for five hours. Imagine what would happen when the DJ starts packing his stuff to leave after four hours. You never want that to happen. That’s why you need to have a solid contract.
Here are some useful and essential facts to keep in mind while getting into the contract with the service provider.
Include the specific event details
To begin with, you need to make sure that the specific event details are included in the contract. This consists of the date of the event, location, arrival time, and the planned end time. You should include the address of the venue to make sure that there are no confusions. Then you can make sure that the service provider will come to the wedding venue on the agreed date and time. Why not work with a reliable wedding entertainment specialist? Engog has been offering couples entertainment services for over a decade, and they understand the stress and effort that go into planning and executing a wedding. Simply check out Engog for more details.
Include details about the equipment
After agreeing for the date and time, you should next include information about specific equipment. For example, you will have to supply some of the equipment, and the band will get some of the equipment supplied. You should clearly specify what you agree to supply. Before making a commitment, you must double-check the facts and make sure that you are in a position to supply the equipment. Otherwise, you will get stressed out by trying to locate the equipment that you wanted.
For example, if you have to supply chairs, you should discuss it with the venue and check if you can get them. Then you need to include it in the agreement. You should do the same for the amplifiers and music stands as well. The musicians will usually bring other equipment required on their own. You should also inquire about the additional charges that you will have to pay when the service provider is bringing down extra equipment that you cannot supply. You must include that in the agreement as well.
Include band information
If you have booked a band, you need to include how many musicians will come to the wedding venue and entertain your guests. For example, you need to include whether you are hiring an 8-piece band or a 16-piece orchestra. Along with the number of musicians, you should include details about the exact instruments that they will be playing as well.
To be on the safe side, you should include the exact names of the musicians who will come to the event. Even if it is a solo DJ, you must make sure that the name is included clearly. In addition to that, you should include the names of the substitutes as well. It is recommended to get a service provider who has substitutes. That’s because you never know what will happen. If there is an emergency, the service provider should make sure that a substitute person is offered to help you stay away from stress.
Include attire guidelines
Attire guidelines must be included in the contract that you get for the live music performances on the wedding day. If you are following a specific theme, you will come across the need to get the band to wear appropriate attire. The information related to attire must be included in the contract. Otherwise, there is a risk of getting the theme ruined.
Include the list of songs
You must never forget to include the list of songs as well. This will be the exact list of songs that will be played at the wedding. If you have any specific requests, you need to make sure that you include them as well. You must carefully include the songs that will be played during the cake cutting time and during the first dance. In addition to that, you should also request to include B-list songs, which will be played at the wedding as well.
If you are a person who is serious about music, you need to include a list of songs that you don’t wish to play as well. This can be included in the contract to make sure that the band will never play a song that doesn’t match with your preferences.
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